Tendering process
The FTS notice or advertisement will state what tendering procedure the council has selected. If the Council is using the Restricted Procedure, the supplier will either be asked to provide its Constructionline number if applicable (where the Council will download a report), or if not a member of Constructionline complete a PQQ.
The information contained within the Constructionline report or the responses from the completed PQQ will be used to assess whether the company can meet the Council’s requirements for that particular contract. If the company can meet the relevant requirements they will be short-listed and will receive an Invitation to Tender package.
Within the Invitation to Tender package there will be as a minimum:
- A letter of invitation outlining details of all the documents in the invitation to
- tender package and the closing date for return of tenders.
- An acknowledgement of receipt for the tender proforma
- A specification
- A standard set of Wyre Borough Council terms and conditions
- Any supplementary terms and conditions specific to the particular goods, works and services being tendered for.
- The evaluation criteria
- A pricing schedule.
It is essential that tenders are returned on time to the CHEST and no responses will be considered if delivered in hard copy format. Any tenders received after the closing date and time will be disqualified.
An elected member from the council will open all the returned tenders electronically and the responses will be evaluated by a panel of officer against the criteria detailed in the tender documentation.
Both the successful and unsuccessful suppliers will be notified in writing or by an official email.
If the contract has gone through the FTS, then there must be a “ten-day cooling off period” referred to as the ‘standstill period’. This allows the unsuccessful suppliers to appeal against the decision if they feel they have been treated unfairly during the procurement process.
All suppliers will be offered the opportunity to have a contract debrief meeting. The contract debrief is an opportunity for companies to find out why they were unsuccessful and where they may need to improve to help make their bid more competitive in the future.
Please note that each contract is dealt with on an individual basis. Both successful and unsuccessful companies are not automatically considered for any other contract.